Match-Fit Football
Last Updated: 20/05/2026
 

Match-Fit Football is committed to protecting your privacy and handling your personal data responsibly. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website, book coaching services, or interact with us.

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1. Who We Are

Match-Fit Football provides football coaching services including:

• 1-2-1 coaching

• Group coaching

• Team coaching

• Goalkeeper training

• Fitness sessions

• Holiday camps

• Football development programmes
   

For the purpose of data protection law, Match-Fit Football is the Data Controller of your personal information.
 

2. What Information We Collect

We may collect the following personal information:

Contact Information

• Name

• Email address

• Phone number

• Home address (where relevant)
   

Participant Information

• Player name

• Date of birth

• Age

• Emergency contact details

• Parent / guardian information (for under 18s)
   

Medical Information

Where necessary for safety, we may collect:

• Medical conditions

• Allergies

• Injuries

• Medication details

• Emergency medical information
   

Booking & Payment Information

• Session bookings

• Coaching package information

• Payment records
   

(Please note: card payment information is usually processed securely by third-party payment providers and not stored directly by Match-Fit Football.)
 

Website Information

When you visit our website, we may collect:

• IP address

• Browser/device type

• Pages visited

• Cookies and usage data
   

3. How We Collect Your Information

We may collect your information when you:

• Submit a contact form on our website

• Book coaching sessions

• Complete registration or waiver forms

• Contact us by email, phone, or social media

• Subscribe to updates or newsletters

• Visit and interact with our website
   

4. How We Use Your Information

We use your information to:

• Respond to enquiries

• Process bookings and coaching sessions

• Manage player registrations

• Provide coaching services safely

• Contact you regarding sessions or schedule changes

• Process payments

• Manage emergency situations

• Improve our services and website

• Send updates or marketing communications (where consent has been given)

• Meet legal, safeguarding, and insurance obligations
   

5. Medical Information

Medical information is classed as sensitive personal data.

We only collect this information where necessary to:

• Protect participant safety

• Respond appropriately in emergencies

• Deliver coaching sessions safely
   

This information is handled with additional care and only accessed where necessary.

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6. Children’s Data

As Match-Fit Football provides services to children and young people, we may collect information relating to participants under 18.

This information is collected with the consent of a parent or legal guardian and is only used for:

• Session registration

• Emergency contact purposes

• Medical and safeguarding requirements

• Coaching administration

We take extra care to protect children’s personal data.

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7. Photography & Video

We may occasionally take photographs or videos during sessions for:

• Website content

• Social media

• Marketing materials

• Promotional purposes

We will only use images where consent has been given.

Parents/guardians may withdraw consent at any time by contacting us.

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8. Marketing Communications

We may send you information about coaching sessions, camps, offers, or updates if you have agreed to receive these communications.

You can opt out at any time by:

• Clicking unsubscribe (where applicable)

• Contacting us directly
   

9. Cookies

Our website may use cookies to improve your browsing experience and help us understand website performance.

Cookies may be used for:

• Website functionality

• Analytics

• Performance tracking

• Security

You can manage cookie preferences through your browser settings.

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10. Who We Share Your Information With

We do not sell your personal information.

We may share information where necessary with:

• Payment providers

• Booking software providers

• Website hosting providers

• Emergency services (where necessary)

• Medical professionals in emergencies

• Legal or regulatory authorities if required by law

• Insurance providers where required for claims or incidents
   

All third parties are expected to handle data securely.

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11. How We Store Your Information

We take reasonable steps to protect your personal information by using:

• Secure systems

• Password-protected devices/accounts

• Restricted access to sensitive data

• Secure third-party platforms where used

However, no online system can be guaranteed to be 100% secure.

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12. How Long We Keep Your Information

We only keep personal information for as long as necessary for:

• Coaching administration

• Legal obligations

• Safeguarding records

• Insurance requirements

• Financial record keeping

Information no longer needed will be securely deleted or destroyed.

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13. Your Data Protection Rights

Under UK data protection law, you may have the right to:

• Access your personal data

• Correct inaccurate information

• Request deletion of your data

• Restrict processing

• Object to certain processing

• Withdraw consent (where consent is relied upon)

• Request a copy of your data
   

To exercise these rights, please contact us using the details below.

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14. Data Breaches

In the unlikely event of a serious data breach, Match-Fit Football will take appropriate action in line with legal requirements.

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15. Third-Party Links

Our website may contain links to third-party websites (for example booking systems or social media pages).

We are not responsible for the privacy practices of those external websites.

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16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

Any updates will be published on this page with a revised date.
 

17. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Match-Fit Football
Email: coachcharliejhull23@gmail.com
Phone: 07368 481830
 

18. Complaints

If you are unhappy with how your data has been handled, you can contact the UK’s data protection regulator:

Information Commissioner's Office (ICO)

Website: Information Commissioner’s Office